Privacy Policy

Lady D'Arcy with Fynches and Berryfield Cottages Almshouse Charity
Registered Charity Number: 1186499
Registered Address: Fornham House, 227 London Road, Stanway, Colchester, CO3 8PB

This policy explains how we collect, use and protect your personal information when you use our website or contact us.

Who we are

We are Lady D'Arcy with Fynches and Berryfield Cottages Almshouse Charity, a registered charity in England. We are responsible for your personal data and will handle it in line with UK data protection law.

If you have any questions about this policy or how your data is used, please contact:
clerk@ladydarcyalmshouses.org.uk

What information we collect

We may collect and store the following types of personal information:

  • Name

  • Email address

  • Telephone number

  • Any information you provide when contacting us

  • Basic technical data such as IP address, browser type and website usage

We only collect information that is necessary for the purposes outlined below.

How we use your information

We use your information to:

  • Respond to enquiries

  • Provide information about the charity and its services

  • Manage applications or requests relating to the almshouses

  • Improve our website and how it is used

  • Comply with legal or regulatory obligations

We do not use your information for automated decision-making.

Lawful basis for processing

We process your personal data under one or more of the following lawful bases:

  • Legitimate interests – to respond to enquiries and operate the charity effectively

  • Legal obligation – where we are required to comply with the law

  • Consent – where you have clearly agreed to us using your information for a specific purpose

How we store your information

We take reasonable steps to keep your personal data secure.

Your information is stored securely and only accessed by those who need it. We retain personal data only for as long as necessary to fulfil the purpose it was collected for, or to meet legal requirements.

Sharing your information

We do not sell or share your personal data for marketing purposes.

We may share your information where necessary with:

  • Professional advisers (such as accountants or legal advisers)

  • Service providers who help us operate the website or manage communications

  • Regulatory bodies or authorities where required by law

All third parties are expected to respect the security of your data.

Cookies and website usage

Our website may use cookies or similar technologies to help it function properly and to understand how visitors use the site.

You can control or disable cookies through your browser settings.

Your rights

Under UK data protection law, you have the right to:

  • Request access to the personal data we hold about you

  • Ask us to correct inaccurate information

  • Request that we delete your data where appropriate

  • Object to or restrict how your data is used

  • Withdraw consent where processing is based on consent

To exercise any of these rights, please contact us using the email above.

Complaints

If you are unhappy with how we handle your data, you have the right to complain to the Information Commissioner's Office (ICO).

You can visit their website or contact them directly for further guidance.

Changes to this policy

We may update this privacy policy from time to time. Any changes will be posted on this page.